Employer: ACTED
Duty Station: Nairobi,
Application Deadline: 30th Aug 2013
Job profile
The Project development officer is responsible for supporting the Appraisal, Monitoring and Evaluation activity in country, participating in the development of project proposals to donors, as well as ensuring the production of timely reports and r developing a country communication strategy, both internal and external.
1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
• Understand and disseminate Donors guidelines ;
• Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
• Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
• Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
• Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
2. Developing Internal Coordination and Communication mechanisms
• In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
• Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
• Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
• Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy
• Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
• Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
• Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field for projects s/he is in charge of
4. Developing an External Communication Strategy
• Define the main target groups, activities, resources and partnerships needed;
• Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
• Identifying sources of funding for a more cohesive public information strategy in-country.
5. Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects.
Qualifications
• University degree in Generalist Degree (International Development, Political Sciences)
• At least 1 to 2 years work experience in a development, emergency or post-conflict setting
• Excellent written and oral English skills required
• Strong project management skills
• Familiarity with different European and other international donor regulations.
• Organized and detail oriented, with an ability to multi-task.
• Must be able to function effectively in a fluid, loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Must be able to work independently, with minimum supervision, within the context of a larger team.
• Willingness to live and work in an insecure environment and to travel regularly to program locations as security allows.
How to Apply:
Send your cover letter, CV, and three references to the address provided.
Ref: PDO/KEN/SA
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France
Fax. + 33 (0) 1 42 65 33 46
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