Job Title: INTERNATIONAL CONSULTANT FUNCTIONAL ANALYSIS MISSION TO COUNTRY OFFICES
Location : Nairobi, KENYA
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required : English
Duration of Initial Contract : 3 Months
Expected Duration of Assignment : 3 Months
Background
The new regional architecture, approved by UN Women’s Executive Board at its Second Regular Session 2012, envisages a number of new Regional Offices (ROs). In Africa there are two new ROs which need to be established. These are: 1) West and Central Africa Regional Office (WCARO) to be located in Dakar, Senegal, and 2) Eastern and Southern Africa Regional Office (ESARO) located in Nairobi, Kenya. Both these new ROs will be built upon the existing UN Women capacity in both locations, namely the former West Africa Sub-Regional Office (WARO) in Dakar and the former East and Horn of Africa Sub-Regional Office (EHARO) in Nairobi. Simultaneously, existing country offices will have their capacities strengthened to manage increased delegation of authority. The mandate of the Regional Office will include the provision of substantial and substantive oversight for the implementation of the delegation of authority to country offices in 2013.
In late November 2012, headquarters conducted a functional analysis (FA) of EHARO that covered staffing composition and capacities as well as resources. The exercise was insightful and productive and agreement was obtained to carry out a similar – but expanded – exercise at country office level. In this regard the Regional Office will conduct seven FA exercises for country offices to enable them to better organize and position themselves for delegation of authority and also to address critical staff/management relations through a participatory and empowering process.
Therefore, the purpose of the FA missions is to work with the existing country offices to develop necessary elements to allow implementation of changes leading to the implementation of delegation of authority and to undertake a capacity assessment. These elements include an implementation plan that allows those changes in a manner which is timely, while also being prudent and minimizing risks, including risks to business continuity. The missions will also address staff relations and prepare staff for organizational changes that will serve to enrich staff relations.
Objective
The purpose of the FA exercise is to align the functions of the countries offices in line with corporate functional analysis and country priorities and budget. The purpose of functional analysis is also to determine preparedness for the delegation of authority to country level offices and undertake a staff capacity needs assessment. The Functional Analysis will draw on the Final Functional Analysis of the UN Women Policy and Programme Bureau (July 2012). The Regional Office has successfully completed this exercise for Sudan, South Sudan, and Kenya and aims to carry out the functional analysis for the remaining countries in the region i.e. Mozambique, Tanzania, Malawi, Zimbabwe, Uganda, Ethiopia and Burundi. The office requires the services of a consultant for analyzing the capacity needs in terms of functions and leadership skills of the office(s) and preparing an action plan to meet these needs. In addition, the consultant will be responsible for individual and group coaching sessions and presentations, as required during the functional analysis meetings
Duties and Responsibilities
Under the leadership of the Regional Director for UN Women ESAR, and in close consultation with the Deputy Regional Director, the Consultant will undertake the following tasks in each of the country where the functional analysis is to be carried out:
Administer online capacity assessment survey, analyze responses and present results;
Hold individual sessions with staff members to understand capacity gaps and management issues for the office;
Hold coaching sessions with management of the office to address issues identified during the survey and individual sessions;
Preparation and finalization of action plan on issues identified during the capacity assessment survey;
Group coaching with staff on, communications, resource mobilization and motivation.
Methodology for Undertaking the Assignment
The Consultant will apply the available survey tools to administer the survey and analyze and present the results. The Consultant will participate in the Functional Analysis meetings and use key capacity tools in a participatory manner to deliver the above tasks for each country.
Expected deliverables
Administration and analysis of capacity assessment survey for each country;
Individual and group meetings/coaching sessions for staff in each country;
Coaching session with the Representative based on the findings of the survey and group meetings;
Action Plan for capacity development based on survey results, meetings and SWOT analysis.
Duration and Commencement of the Assignment
The assignment will be from 1st September 2013 until 31 December 2013. For functional analysis in each country, the consultant will be required for five days – including two days of pre-meeting preparation and three days of participation in the functional analysis meeting. A total of 35 days for completing all the functional analysis. The dates for functional analysis in each country will be coordinated with the consultant. The cost of travel and Daily Subsistence Allowance as per UN Rules and Regulations will be borne by UN Women.
Competencies
Core Competencies
Ethics and Values: Demonstrate and safeguard ethics and integrity;
Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
Development and Innovation: Take charge of self-development and take initiative;
Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
Appropriate and Transparent Decision Making;
Demonstrate informed and transparent decision making.
Functional Competencies
A solid understanding of how people go through a change and the change process;
Exceptional communication skills – both written and verbal;
Able to work effectively at all levels in an organization;
Excellent active listening skills;
Problem solving and root cause identification skills;
Strong analytic abilities;
Must be a team player and able to work with and through others;
Ability to influence others and move toward a common vision or goal;
Strong organizational skills
Emotional intelligence;
Resistance management;
Coaching skills.
Required Skills and Experience
Education:
Master’s Degree (or equivalent) in Sociology, Business Administration, International Relations or related fields.
Experience:
Minimum of 7 years of experience in change management processes;
Experience and knowledge of change management principles and methodologies;
Familiarity with project management approaches, tools and phases of the project life cycle;
Experience with UN Agency is desirable.
Language:
Fluency in English.
How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=39580
Deadline: 27/08/2013
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