Administrative Assistant at Amref Kenya

 Job Title: Administrative Assistant

Job Description:

Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa’s largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million.

JOB PURPOSE

To work collaboratively with the project team on specific short- and long-term assignments. S/he will oversee tasks delegated by the Project Manager, Project Officers, coordinate with the project team and stakeholders and ensure that the work assigned is moving forward on time and on budget. S/he is highly organized, adaptable, and able to prioritize tasks while working independently. S/he is responsible for the day-to-day general administration of the Project Field Office, assisting the Project Manager and providing general administrative support to the project team

DUTIES AND RESPONSIBILITIES

Coordination and Administration

*Organize and monitor meeting schedules for the Project Team

*Plan and organize team activities on a need’s basis

*Track and see that reporting deadlines, responses to emails, etc are met

*Raise PRs and follow through to LPOs and payment

*Set up and manage (virtual) meetings and sessions including provision of meeting links, sending out reminders, etc

*Provide regular updates verbally and in written form to Management

*Provide day-to-day administrative support, including Human resources, Procurement and Finance as may be required

*Assist in the follow up for facilities, services, maintenance.

*Keep abreast with all organizational changes and business developments.

*Manage the induction of project staff

*Manage the project assets inventory

Client and User Engagement and Support

*Follow up on conclusion of client and vendor agreements, including signing of the agreements and follow up of payments (to and from Amref)

*Respond to client and user queries according to the set Service Level Agreements (SLAs), clarifying desired information

*Resolves problems by clarifying issues; researching and Exploring answers and alternative solutions; implementing solutions; escalating unresolved problems

*Maintains call center database by entering information

*Follow up non-performing learners on the digital learning platforms to seek ways to support them and increase completion rates

*Administer client feedback tools and summarize the findings to inform continuous improvement efforts

Reporting

*Assist in ensuring issues reported are logged and responded to within acceptable durations

*Generate and package client/user reports from the learning platform according to user/client needs

*Maintain a continuous improvement opportunities log based on feedback from the various reports and flag them for action on a regular basis

*Training Assist in training clients, stakeholders and members of staff in the use of the digital learning tools

Marketing and Communications

*Draft marketing materials for creating awareness about the project

*Track information of the ICD website and flag areas that need updating

*Follow up with Project teams to identify information and stories that can be uploaded to the website and to social media platforms Office Support Perform work related errands as requested such as going to the bank

Information Management

*Assist in filing and storage of documents both electronic and hard copies

*Create and maintain an assets inventory for the Project team

REQUIRED QUALIFICATIONS

Education and Professional Qualifications

*Bachelor’s degree in communications, business administration, social sciences or related field

*Knowledge of modern office procedures

*Ability to format reports and manipulate data using spreadsheets

Required Experience

*At least 3 years’ relevant experience

*Office management in a busy office environment

Knowledge, Skills and Competencies

*Excellent written and verbal communication.

*Fluency in speaking, reading and writing in English. Knowledge of French would be an added advantage

*Proficient in MS Office.

*Ability to prioritize and multi-task.

*Ability to exercise confidentiality, tact and discretion when dealing with diverse groups of people.

*Excellent organizational and multitasking abilities.

*A team player with leadership skills

*Professional and analytical approach to office administration.

*Creative problem solving within the framework of set corporate policies and procedures

*Ability to make timely and well-considered decisions based on corporate policies

Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 2 April. 2024

Credit Officer Job at Metropal Sacco

 Job Title:Credit Officer Job Metropal Sacco

Metropal Sacco is a co-operative union established under the Ministry of Co-operatives and Marketing, registered under the Co-operative Society’s Act Cap 490 of the Laws of Kenya.

Currently we have an asset base of over 29 Billion and with over 100,000 members across the country. We have branches in Nairobi, Kisumu, Meru, Kiambu, Thika, Meru, Eldoret, Nakuru, Kisumu and Mombasa. Besides providing savings and credit services the SACCO has other business lines like property management, mortgage services and Metropal Insurance which has been operational for over 20 years. We are looking for a Credit Officer across all our branches.

Responsibilities

*Identify and onboard new customers

*Meet individual disbursement and collection targets

*Provide advisory services to customers on prudent use of credit

*Continuous customer engagement

*Customer credit vetting before onboarding.

*Follow up on payment on overdue customer accounts.

*Review arrears, monitor progress of existing loans, assess clients’ financial status on repayments and ensure achievement of set targets for the collections of invoices.

*Refer unresolved cases to the Credit Manager, prepare weekly reports on collections received, follow ups done and commitment dates agreed on.

*Maintain updated records of outstanding balances, drive repayment behavior, follow up with clients about repayment plans and advise clients accordingly.

*Analyze his/her portfolio data using excel function

Qualifications:

*Bachelor’s degree in finance, banking, economics, Information Technology, Database Management, statistics, business administration, accounting or any other related field

*Experience involving budgeting, bank reconciliation, and preparation of financial statements is required

*Candidates with CPA certificates will have an added advantage

How to Apply:

If you believe you are a team player and would be a valuable resource to this ever-growing brand, kindly send your CV and Professional Certificates quoting the job title on the email subject (Credit Officer) to careers@metropal.co.ke on or before 1st March 2024. Only shortlisted candidates will be contacted.

Senior Administrative Assistant Job UN-Habitat

 Job Title: Senior Administrative Assistant Job UN-Habitat

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities

Responsibilities

Human Resources Management:

*Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

*Liaises with central administration/executive services as required.

*Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.

*Provides advice and answers general queries on classification procedures and processes.

*Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff

Rules and Regulations.

*Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.

*The incumbent will be expected to take lead with the Hiring Offices for quality control of the Central Review Submissions.

*Coordinates and manages in-house training activities and liaise with UNON Staff Development Unit on the UNON provided training activities.

*Inform staff on training activities available and book staff on training. Maintain updated reports on staff who have attended training.

*Assists in the management of the UN-Habitat JPO programme, including the preparation of cost estimates for submission to donors.

*Maintain updated reports on JPOs working in UN-Habitat, providing necessary information as requested by the Supervisor and PMO.

*General Administration Provides guidance, training and daily supervision to other general service staff in the area of responsibility.

*Responds to enquiries and in liaison with UNON as necessary, provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service. duties and responsibilities, and entitlements under the Staff Rules and Regulations.

*Coordinates and provides support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities.

*Assists in ensuring e-Performance compliance by maintaining updated records and sending reminders to staff on the same. Prepares written response to queries concerning HR related matters.

*Provides general office support services: processes drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains/records (electronic and paper); monitors deadlines, etc.

*Drafts routine correspondence to respond to enquiries in respect to relevant administrative and personnel matters.

*Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

*Assists with visualizations and updating information material such as web pages or brochures.

*Performs other related duties as required.

Education:

Completion of High school diploma or equivalent is required.

Work Experience

*A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required.

The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.

*Working experience with the UN system or other international organization is required.

*Work experience with PeopleSoft System such as Inspira or similar is required.

*Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.

*Work experience in report writing is desirable.

*One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable

To Apply, follow this link.

https://careers.un.org/jobSearchDescription/228412?language=en&utm

Logistics Assistant Job Vacancy at Humanitarian Quality Assurance Initiative in Kenya

 Job Title: Logistics Assistant

Organization: Humanitarian Quality Assurance Initiative 

Closing date: 21 Feb 2024

The Logistic Assistant reports to the Head of Support Services.

The role provides efficient and continual support to all departments on logistical matters.

Tasks & Responsibilities

Order processing: 

*Support in the organisation and management of suppliers' contracts, including collecting all necessary documentation and ensuring coherent follow-up.

*Support collecting offers and editing logistic documents (purchase requests, comparative bid analyses, derogations, purchase orders, and so on), follow up and track the same, in liaison with all HQAI departments.

*Inventory management: Monitor and improve Assets filing system and tools.

*Follow-up security of travel in collaboration with external service providers.

*Support HQAI’s direction in organising travel and logistical arrangements in line with internal rules and donor requirements

Filing documents:

* Contribute to monitoring, maintaining and improving digital and manual filing systems, processes and tools.

*Support in preparing and implementing new processes

*Monitor HQAI’s environmental tracker, report on indicators and contribute to the learning and improvement process.

*Support drafting, editing, and disseminating administrative communication to Geneva and federal authorities.

Qualifications

Professional knowledge and experience

*Business administration, Finance, Logistic, or other equivalent equivalent University Degree, Administrative Assistant;

*At least 5 years of experience in administrative and logistic support roles,

*A minimum of 2 years experience in a Non-governmental organisation is necessary.

*Excellent knowledge of Microsoft Office Suite, organisational software, and Apple environment; general and solution-oriented understanding of IT issues

Competences

Self-reliant and open-minded;

*Excellent problem-solving skills with attention to detail;

*Pro-active, organised, hard-working and reliable individual and work style

*Team player with good interpersonal and organisational skills, flexible

*Excellent written and spoken English and French are a plus.

How to apply:

Interested candidates should submit their applications (CV, cover letter, 2 references and salary expectations) by email to recruitment@hqai.org, mentioning the job title in the subject line, by February 21, 2024.

Please include two references and salary expectations in the application file to be considered for the position.

Please note that HQAI practices a reference check through the Misconduct Nondisclosure Scheme (MDS) for all new employees. By applying to the opening position inside HQAI, you agree in advance to this reference check. For more information on MDS, https://misconduct-disclosure-scheme.org

We will only consider persons with the right to work in the country. Due to the expected high volume of applications, only shortlisted candidates will be contacted. If you don’t get any return from HQAI within six weeks after the closing date, please consider that you have not been selected.

Head of Communications Jobs Vacancy at KEMRI Wellcome in Kilifi and Nairobi Kenya

Job Title: Head of Communications

Employer: KEMRI Wellcome

Duty Station:  Kilifi and Nairobi

Key Responsibilities:

• Lead and manage the communication and advocacy strategy for the Programme:
• Providing overall coordination and managing capacity building for other staff working on communication at the centre; including the project communication and media officers, community liaison managers, MOH-KEMRI liaison manager.
• Leading internal communications through the further development of the intranet and other tools; and coordinating all branding at the Programme.
• Managing content for the Programme website, intranet and all electronic/social media; ensuring that this is kept up-to-date and relevant.
• Engaging with national partner organisations and sponsors to build activities with their communication officers.
• Developing active international networks to promote public engagement in science through collaboration with science related institutions and funders, including the Wellcome Trust, UK
• Engaging local, national and international media, including newspapers, magazines, radio, TV, websites, documentaries and inputs to existing public fora for health and science. Including the development of a media engagement and management plan
• Supporting research into practice by developing materials and mechanisms (with scientists) to disseminate summaries of research and research findings.
• Developing and coordinating networking initiatives with science related groups and institutions at national and international levels.
• Any other duties as assigned from time to time.

Qualifications:

• Advanced University Degree in Communication, Journalism, Public Relations; or equivalent professional work experience in the communication area combined with university degree in a related field.
• 5-10 years of experience in managing communication.
• Knowledge of current theories and practices in communication research, planning and strategy, and the role of mass media.
• Analytical and conceptual skills to think and plan strategically. Skills and experience in communication programmes, monitoring, review and evaluation.
• Proven ability to effectively manage relationships with media representatives, government officials and community groups.
• Extensive knowledge of computer systems and applications, specifically interactive digital media.
• Demonstrated skill in programme communication, development of Information, Education and Communication material, documentation and publication (including web-based documentation)
• Proven ability to produce analytical and well-presented reports and publications.
• Excellent spoken and written English; specific skills in writing press releases and articles/stories for traditional and electronic media.
• Excellent interpersonal skills: the ability to communicate clearly and effectively at all levels, taking into account cultural difficulties.
Desirable:
• Excellent spoken and written Kiswahili
• Experience in the non-profit sector
• Scientific training or experience either through education or previous work experience would be a significant advantage.

How to Apply:
Email your detailed application with details of your current or past gross monthly salary to recruit@manpowerservicesgroup.com before Noon 18th February 2014.

Deadline: 18th February 2014

Jobs at OSIEA’s-Food Security Programme Assistant

Job Title: Food Security Programme Assistant

Employer: OSIEA’s

Duty Station:  Kenya

Responsibilities:

• Logistic Support: Schedule meeting requests; photocopy, answer e-mail and phone inquiries; schedule travel arrangements; take minutes for meetings; draft correspondence; and organize conference calls
• Grants Management: Assist programme officer to finalize, input and track grant applications, and to maintain working relationships with grantees
• Finance: Track program spending. Process bills, monthly credit card reports, and reimbursement requests; Prepare consultancy contracts, process consultants’ expense reports, and coordinate consultants’ travel needs
• Ability to manage multiple liaisons within OSIEA and the larger Open Society Foundations network in a fast paced environment

Qualifications:

• Proven commitment to the protection of human rights in the East African region. Previous work on food security strongly preferred
• Minimum five years prior experience in an administrative/coordination role. Experience with experience proposal writing and review preferred
• Extensive computer skills (expertise with Microsoft Word, Excel and databases required) and ability to learn new software applications
• Ability to communicate clearly and effectively with a diverse array of people
• Extraordinary initiative, creativity and capacity to think strategically
• Team spirit and respectful working and decision-making style
• Strong organizational skills and close attention to detail
• Integrity, diplomatic manner and professional discretion essential
• Willingness to travel as needed
• At OSIEA, all staff are expected to work at integrating the organizational values into the performance of their duties and tasks on a daily basis and by participating in in-house working groups designed to uphold the values and foster healthy inter-office communication.

Compensation: Competitive salary, with good benefits package

How to Apply:
No phone calls, please. Only successful candidates will be contacted

Send resume and cover letter to jobs@osiea.org

Deadline: 28th February 2014

Corporate Affairs Officer Job Vacancy at Jomo Kenyatta Foundation (JKF) in Kenya

Job Title: Corporate Affairs Officer

Employer: Jomo Kenyatta Foundation (JKF)

Duty Station: Nairobi, Kenya

Responsibilities:

•Assist in managing publicity of the Scholarship function.
•Assist in organizing fund raising activities for Scholarship Beneficiaries Association and support the Endowment Fund.
•Uphold corporate image by effectively managing client feedback.
•Organizing corporate branding and communication activities.
•Assist in the effective management of Company media events.
•Ensuring that the Company Dress Code is observed by all members of staff.
•Handling internal communication including the JKF newsletter.
•Implementation of the annual Corporate Affairs Plan and Budget against agreed targets.
•Assist in managing external client based seminar/ workshops and trainings
•Assist in managing books donation and coordinating other CSR activities.
•Implement the Company’s customer service charter and customer satisfaction survey.
•To perform any other relevant duty assigned by the Managing Director.

Requirements:

•Bachelors’ degree in Mass Communication, sociology or any related discipline.
•Diploma in Mass Communication or Public Relations.
•Computer Proficiency Certificate.
•Membership to a relevant professional body.
•Strategic Leadership training from a reputable institution.
•At least 4 years’ experience in a related field.
•Excellent Communication, negotiation, inter-personal relationship, team building, leadership and organizational skills.
•The positions are permanent and pensionable and a competitive remuneration package will be offered to the successful candidates.

How to Apply:
All interested applicants should apply by emailing us a copy of filled-in respective ‘JKF Job Application Forms Here’ to: hram@jomokenyattaf.com.

Please note that the Application Forms should not be accompanied by testimonials.

Persons living with HIV/AIDs, disabilities and women are encouraged to apply.

The Jomo Kenyatta Foundation is an equal opportunity employer

We are ISO 9001:2008 certified

Application Deadline: 5th Nov 2013

Senior Programme Assistant Job Vacancy at United Nations World Food Programme (WFP) in Kenya

Job Title: Senior Programme Assistant (Resource & Pipeline Management Analyst)

SC7 (G7 equivalent)

Employer: United Nations World Food Programme (WFP)

Duty Station: Nairobi Kenya

Reporting to the Regional Resource Management Analyst.

The position is open to qualified candidates only.

Female candidates are particularly encouraged to apply.

How to Apply:
All interested and qualified candidates are requested to submit online applications

ONLY, according to the following procedures:

Go to: http://i-recruitment.wfp.org/vacancies/13-0014657

Step 1: Create your online CV

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

Note: You must complete Step 2 in order for your application to be considered for this vacancy.

NB: WFP does not charge fees from applicants at any stage during the recruitment process.

Application Deadline: 5th Nov 2013

Administrative Assistant Careers at International Centre for Tropical Agriculture (CIAT)

Job Title: Administrative Assistant

Employer: International Centre for Tropical Agriculture (CIAT)

Duty Station: Nairobi Kenya

Main Duties and Responsibilities:

1. Research Area/Programs Administrative Support

• Act as the go-to person for a Research Area or programs. Maintain strong relationships with corporate services units and be familiar with workflows for purchasing, contracts, finance and budgets.
• Maintain and update the CIAT corporate and project databases, contact lists and maintain electronic and hard-copy filing systems on projects and agreements, as necessary
• Obtain, compile and extract information from files, publications, library, databases and other sources as directed by scientists for use as necessary
• Work closely with Program Coordinators to ensure that the day-to-day work of and communication within the Research Area or programs is implemented effectively to achieve targets agreed in the work plan
• Oversee logistical arrangements for visitors and ensure briefing materials and notes for each visit are prepared in advance and taking minutes during such meetings when necessary
• Assist, in liaison with the procurement unit, in the procurement of goods and services required by research area/program staff
• Support program staff in liaison with contracts and finance units, with contracts and budget clearance
• Support HR as needed for orientation and settling in of new researchers, consultants, students and interns
• Be responsible for other office support functions for the Leaders, including phone, IT, vehicle, travel and meeting logistics

2. Workshops and Events management;

• Coordinate conferences and workshops both locally and internationally and provide all logistical and administrative support during the activity.
• Ensure workshop materials, venues and audio-visual needs are available, organized accordingly and ready at all times.

Competencies, Skills and Experience:

• Bachelors’ degree in business management/administration
• A post-graduate diploma in public relations/communication will be an added advantage
• At least 3 years’ relevant experience working in an executive office and handling workshops and general administration
• Excellent knowledge of MS office applications, especially Outlook, Power Point and Excel and ability to learn new applications quickly
• Knowledge of Spanish or French an advantage

Terms of employment:

The position is nationally recruited, will be based at CIAT Offices in Nairobi, Kenya.

The contract will be for one year period, subject to a probation period of three (3) months, renewable depending on performance and availability of resources.

How to apply:
Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.

All correspondence should be sent to: ciatkenyainfo@cgiar.org and should clearly indicate “Administrative Assistant” on the subject line.

Applications and CV’s should be saved as one file using the applicant’s last name and first name for ease of sorting.

All applications will be acknowledged; only short listed candidates will be contacted.

We invite you to learn more about us at: www.ciat.cgiar.org

Application Deadline: 4th Nov 2013

Senior Technical Advisor Vacancy at Catholic Relief Services - CRS in Kenya

Job Title: Senior Technical Advisor - WASH and Nutrition

Job Ref.2013/22

Employer: Catholic Relief Services - CRS

Duty Station: Nairobi Kenya

Job Purpose:

This position is for an anticipated USAID-funded Kenya Integrated Water Sanitation and
Hygiene (KIWASH) program in Kenya.

The Senior Technical Advisor will develop and oversee activities aimed at integrating nutrition and WASH interventions and will work to incorporate WASH activities into current health initiatives.

S/he will strengthen evidence base and programming guidance for coordinated WASH-nutrition programming.

Responsibilities and Accountabilities;

• Responsible for strategic direction and ensuring, in coordination with other consortium members, results against Component 3: access to integrated WASH and nutrition services improved and meet expected technical quality standards
• Develop tools and training materials based on a review of literature from WASH and nutrition sectors.
• Manage training of trainers on Essential Nutrition Actions (ENA) and Essential WASH Actions (EWA).
• Coordinate with prime contractor to ensure compliance with donor, prime contractor, and CRS standards.
• Provide input in the compilation of monthly/quarterly donor reports or data information sheets in a timely manner.
• Please note that this Job Description is not an exhaustive list of all duties required of this position.
• A full JD can be obtained from CRS Office

Knowledge, Skills and Abilities Requirement:

• University degree required; Master’s Degree preferred in engineering, hydrology, health, or related subject.
• Minimum 8 years working in a technical or program management role on WASH or nutrition projects, with at least 3 years in a technical advising role.
• Demonstrated experience with similarly complex projects in African countries, involving coordination with multiple programs, and partner institutions. Strong preference for experience in East Africa.
• Proven experience with WASH and nutrition programming, experience with WASH and nutrition integration strongly preferred
• Experience working on USAID contracts strongly preferred.
• Demonstrated experience managing budgets for USG donors.
• A professional with high level of integrity and good stewardship of resources
• Ability to cultivate constructive relationships and promote safety and security.

How to Apply:
Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references to;
Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail: hr@ke.earo.crs.org

Note: Please indicate the Reference Number of the position you are applying for on the ‘email subject’.

Only shortlisted candidates will be contacted.

Application Deadline: 1st Nov 2013

Careers at SUNY in Kenya - Senior Programme Officer

Job Title: Senior Programme Officer.

Employer: State University of New York’s Center for International Development (SUNY - Kenya)
Duty Station: Nairobi, Kenya

Functions and Requirements of the Position:

• Under the direction of the Senior Legislative Advisor, the job holder will help to develop, implement and monitor technical program activities.
• Such activities may include, but are not limited to, training seminars, workshops and preparation of technical reports for the staff and Members of Parliament.
• The job holder will also support and monitor the performance of Programme technical consultants
• The job holder will establish good working relationships with the Members and staff of Parliament, Government of Kenya officers, and civil society organization (CSO) representatives.
• The job holder must understand and support the partnership methodology of the Programme.
• The job holder must be a team player who is comfortable working with Programme staff, professional associates and clients of all ranks
• The job holder will work closely with the Senior Legislative Advisor to ensure timely delivery of programme activities, including meeting short-notice needs of Committees of the Parliament. Therefore, the job holder must have management experience and have demonstrated the requisite temperament and judgement needed to support the programmes team of SUNY Kenya

Qualifications:

• Kenyan citizen with at least five years’ experience interacting with Members of Parliament and government officials, including those in high office.
• Ability to deal fairly and evenly with all political parties and factions in Kenyan politics, and a reputation for doing so
• Advanced degree and professional training in desired substantive area(s) -- politics, economics, or law

Relevant professional experience including:

a) program development, implementation, and monitoring (with USAID, DFID or partner organizations a plus), and

b) organizing and leading training seminars and workshops.

• Superior understanding of and ability to communicate clearly the activities of the Parliament and issues of Kenyan politics to Programme staff members, local and international consultants, representatives of international partner organizations, and others.
• Excellent oral and written communication skills (English and Kiswahili), with experience and demonstrated competence in public speaking. Ability to work under minimum supervision and perform under pressure, e.g. to prepare written reports and public presentations on short notice

How to Apply:
All interested applicants are requested to send a one-page cover letter summarizing interest in, and qualifications for, the position together with a brief CV.

Applications should be sent by email to suny@sunykenya.org addressed to The Chief of Party, Parliamentary Strengthening Project, SUNY Kenya.

Following application reviews, only short-listed candidates will be notified.

Canvassing will lead to automatic disqualification.

Application Deadline:  22nd Nov 2013

Careers at Segera Limited - Tourism Administrator / Reservationist

Job Title: Tourism Administrator / Reservationist

Employer: Segera Limited

Duty Station: Nairobi, Kenya

Duties and Responsibilities:

Administration;

•Preparation for morning meeting in-house guest list and schedule
•Printing of in-house guest list every morning to be ready for the morning meeting
•Anything related to reservations, transfers, luggage, etc.
•Ensure daily capture of generated revenue (bar, wellness centre, purchases from the Retreat Shop, excursions where necessary)
•Upkeep of guest history documentation and administration thereof
•Relief and assist Experience Hosts when required
•Update the Guest History Database by processing the guest report from the Experience Hosts
•Prepare the Revenue report on a daily basis accurately and timeously
•Audit for Wellness Centre, F&B Bar revenue, Retreat Shop, transfers, and others regularly
•Assist with the operation of the telephone
•Prepare Guest invoices timeously (to be checked by Tourism Manager)
•Ensure guests are billed for all extras and payment confirmed prior departure
•Process all guest payments within the retreat procedures and hand over to accounts department
•Collect and ensure prompt deliveries of all guests’ faxes and e-mails
•File all documents and correspondence such as In-house guest list, GR planners, daily payment control
•Ensure correct printing so as to avoid paper and ink waste, and assist with paper re-use
•Manage staff off/leave circle transfers in/out retreat in cooperation with Ranch logistics

Reservation
•Being the link between Wilderness Safaris Central Reservation and Segera Retreat
•Manage all incoming direct bookings including correspondence, management of deposits and relevant local transfer or flight bookings
•Manage all shareholder bookings and local transfer or flight bookings required
•Check and go through all e-mail updates under the Front Office e-mail profile throughout the day
•Go through WISH every day and look for any updates/changes to current and future reservations
•Look at any special requests for upcoming guests and arrange accordingly
•with the Service Manager and Executive Chef
•Update and reconfirm all incoming as well as outgoing flights, and helicopter transfers
•Reservations update with any local inbound agents if something needs to be clarified or changed
•Continuation of updates of all internal communication documents
•Allocate villas by inserting bookings from Wish Report into the Segera room chart
•Communicate via e-mails and telephone to Wilderness Safaris and local partners and ensuring that all e-mails and queries are attended to promptly

Skills/ Experience/Personal Attributes:

•Good communication skills, oral, verbal and written in English
•Analytical
•Have good judgment
•Integrity
•Service orientated
•Attention to detail
•Good planner with organizational skills
•Well presented
•Technical and Professional knowledge proficiency
•Follow up
•Take initiative
•Keyboard skills
•Adaptability
•High work standards and ethics
•Confident
•A team player
•Flexible and solution drive
•Responsible
•Self-driven
•Mature
•Humble - not arrogant / over confident
•Pride in self and assets
•Good memory

Segera is a founder member of the Long Run Destinations.

How to Apply:
Application should be submitted via e mail: hrsegera@segera.com

For more information on the global network of Long Run Destinations and Segera Ltd visit www.thelongrun.com and www.segera.com

Application Deadline: 23rd Oct 2013

Jobs in Kenya at Sanergy - Government Relations Officer

Job Title: Government Relations Officer

Employer: Sanergy

Duty Station: Nairobi, Kenya

Duties & Responsibilities

Proactive engagement;

•Meeting with chiefs in areas we have already established relationships
•Meeting with Assistant chiefs in areas we are to establish, and have already established relationships, at least once every month.
•Meeting village elders in areas we are to establish, and after establishing relationships, at least once every month.
•Attending chief barazas, as and when organised, which are to be at least once a month.
•Establishing relationships with local county officials during the time of negotiations
•Constantly engaging the officials in 5 above, before, during, and after installation, and by meeting them at least twice every month, as well as the painting phase.
•Renewal of business permits – yearly, to take at least 7 days.
•Renewal of fire permits – yearly, to take at least 14 days.
•Renewal of work place registration permits - yearly, to take at least 14 days.
•Coaching field officers (after training) on how to engage government officers , and sometimes accompanying them to introductory meetings.
•Make weekly briefings to field staff, through a template, on new matters on the ground.
•Any other duty as may be assigned from time to time.

B. Reactive Engagement;

•First point of contact in cases where there is a real or perceived threat of demolitions and/or arrests
•First point of contact in issues raised by field staff, or government officials  concerning misunderstandings or any other conflict.
•Liaise with the Government Relations Manager on all issues that touch on the general operations of the field.
•Any other duty as may be called upon to perform by the supervisor.

Requirements;

•Candidates applying for the Government Relations Officer position should be able to demonstrate not only 2+ years of experience working in a similar capacity, but a sincere passion for the Government Relations field.
•The candidate should be able to demonstrate strong relationship building skills, a history of innovative thinking, and a willingness to simultaneously learn and apply new skills.
•We are looking for candidates who can demonstrate success working independently in past roles, but who greatly enjoy being a part of a team and collaborating on bigger projects to achieve a shared vision.

Strong candidates will be able to demonstrate:

•Diploma or its equivalent in Business, finance, community relations, or related course
•2+ years of work experience in government relations related field
•Excellent writing and communications skills in English and Kiswahili
•Strong relationship building skills
•Strong networking skills
•Strong understanding of city by laws and government operational mechanisms
•Demonstrate initiative and the ability to work effectively and enthusiastically within time constraints
•Experience working in a fast-paced, high-pressure, flexible startup environment
•Determined to transform Kenya

How to Apply:
If you are interested, please post your cover letter and CV at http://www.jobscore.com/jobs/sanergy/list

Personal Assistant Careers in Kenya

Job Title:Personal Assistant

A well established real estate development company in Diani is looking for a young and dynamic person to work as a Personal Assistant.

The successful candidate must have excellent English, must be organized and have previous experience as a PA. Experience in basic accounting would be an advantage.

Responsibilities:

• Managing the director’s diary
• Taking minutes in meetings
• Representing the director in meetings upon request
• Organizing events and hotel accommodations/air tickets
• Electronic filling of the organization’s documents and contact list
• Custodian of physical files and overseer of the reference material section
• Preparing leave data base for all the employees
• Compiling all monthly reports
• Paying NHIF and NSSF before due dates
• Any other duties that may be assigned by the director

Qualification: Must have a Bachelors degree in business administration or a relevant discipline.

Monthly gross salary: Ksh 40,000 – 50,000/= depending on experience

Applications:
http://www.websiterecruitment.com/summit/687

Deadline: 17th October, 2013

Project Manager Job Vacancy at Seven Seas Technologies in Nairobi, Kenya

Job Title: Project Manager

Responsibilities;

•Liaise with SBU Heads and Technical Teams to ensure accuracy of project schedules timelines
•Prepare and review reports for projects documentation while ensuring quality.
•Track and advise on actual project costs vis-à-vis budgets & raise red flags on adverse variance scenarios
•Liaising with Finance department to receive timely updates on customer orders and deliveries
•Administrating project Petty Cash, Travel/Transportation, Accommodation, Per-Diem Training Budget
•Facilitates team and client meetings effectively.
•Keeps project team well informed of changes within the organization and general corporate news.
•Effectively communicates relevant project information to superiors.
•Delivers engaging, informative, well-organized presentations.
•Resolves and/or escalates issues in a timely fashion.
•Understands how to communicate difficult/sensitive information tactfully

Qualifications Competencies;

•University in the field of Business Management – IT Background an added advantage,
•2-3 years direct work experience in a project management capacity, including all aspects of process development and execution
•Relevant Certifications for Project Management
•Strong familiarity with project management software, such as Ms project, Ms Visio etc
•Solid working knowledge of current Internet technologies
•Demonstrated experience in personnel management
•Technically competent with various software programs
•Good communication skills

How to Apply:
If you believe you are the right candidate for the above position(s) and can clearly demonstrate your ability to meet the above criteria, submit your application with a detailed CV, quoting the reference number to: talent@sevenseastech.com

Application Deadline: 8th Oct 2013

Operations & Administration Manager Jobs in Kenya

Job Title: Operations & Administration Manager

Duty Station: Nairobi Kenya

Duties & Responsibilities;

•Coordinate and manage all office matters as well as daily logistics and operational issues
•Monitoring and renewal of any licenses, permits,certificates,company subscriptions etc.
•Liaise and build relationships with relevant government departments and Local authorities related to the administration and statutory needs of TBI.
•Implement effective logistical systems,processes and measures in order to streamline current processes.
•Implement efficient people management and coordination systems that integrate with the relevant managers,other departments and general staff.
•Manage Logistical support of two Field Stations
•Ensure that Food , Equipment orders are placed in time and proper stock records maintained at Field level with regular weekly reports on the same.
•Oversee procurement process
•Oversee HR Process and procedures
•Maintaining records and renewing insurance agreements and follow up for any claims(Vehicles, WIBA  etc)
•Oversee all  IT purchases,upgrades and maintenance
•Manage Visitation of the Director,Board members,stake holders,partners and any other party.
•Ensure co-ordinated movement of Staff, Students, Researchers between Nairobi and Research Stations
•Point of contact for Senior Management, visiting Academics and Students as well as Universities
•Oversee bookings, transport, supplies of visiting groups.
•Oversee , monitor, assist in preparation of Monthly, Quarterly and half year workplans and their relevant reports.
•Prepare Quarterly Cash flow Forecast for Recurrent and Capital Budgets against planned activities for presentation to Chairman
•Ensure that the organisation is compliant in all laws and legal matters pertaining to HR, Company activities etc.
•To perform any additional tasks as required by the senior management.

Skills and Attributes:

•Must be able to communicate with ease with both superiors,colleagues and junior staff.
•Must have a thorough understanding of the current Labour Laws (preferably a member of IHRM)
•Should have a general understanding  and be able to guide procurement and stores operations.
•Formal training in Management /Administration  necessary.
•At least 3 years experience in a similar role preferably in remote but busy setting.
•Good knowledge of IT systems and basic user  support  skills.
•Must have an understanding of fleet management and maintenance.
•Have an ability to multi-task
•Must be prepared to spend extended periods in the field but still able to co-ordinate activities at Nairobi Office level
•Have the ability to manage a team in three locations
•Be prepared to work long hours where necessary.
•Work outside the box, take initiative and take responsibility for the same.

How to Apply:
Kindly send your CV and application to jobmasterskenya@gmail.com

Only shortlisted candidates will be contacted.

Application Deadline: 5th Oct 2013

Deputy Chief Librarian Vacancy at Nation Media Group in Nairobi, Kenya

Job Title: Deputy Chief Librarian

Duties:

•Provide information research support using in-house and online databases in  response to requests in an environment of media convergence network.
•Assist in coordinating retrieval of information in the library database and/or other  online databases and disseminates it to news or editorial staff in line with modern  digital media platforms.
•Assist in coordinating classification, indexing and archiving of books, digital  newspaper stories and photographs using SCC multimedia content management  system
•Assist the Chief Librarian in managing staff, appraising performance, identifying their  training needs and recommending appropriate action for talent development
•Work with the Chief Librarian to drive the process of modernising the library and  regularly reviewing its operations and advising on strategies to improve efficiency  and income generation.

Knowledge & Skills requirements:

•University Degree in Information/Library Sciences;
•5 years working experience in a news or related setting;
•Ability to work with minimum supervision and cope with the pressure and tight deadlines;
•Demonstrable knowledge of current affairs;
•Good communication skills and ability to lead teams.

This position offers an excellent career growth opportunity and a competitive remuneration package.

How to Apply:
If you meet the above criteria, apply online at http://careers.nationmedia.com

Only shortlisted applicants shall be contacted.

Application Deadline: 11th Oct 2013

Graphic Designer Vacancies at Tradestar Kenya Limited in Thika

 Job Title: Graphic Designer (Administrative Assistant)

Employer: Tradestar Kenya Limited

The candidate should be capable of doing the following duties effectively;

• 65% Graphic Design work (MUST have vast experience with InDesign, Photoshop, Illustrator)
• 25% Administrative tasks
• 10% Sales or electronic advertisements

Responsibilities:

• Creating Price books, Brochures, and Part Catalogs
• Placing Marketing adverts to our online websites
• Carrying out online sales and data entry
• Maintaining our companies product-catalogue, brochures, websites
• Interfacing data, creating content with InDesign using XML
• Create a database that structure the catalog that enables to be written in InDesign
• Ability to create Catalogs, Books, and Brochures using InDesign, Photoshop or Illustrator
• Data extractions for Websites, Images, Graphic related requests, Label Designs and Management

Education and Experience:

• A Bachelor’s Degree in Graphical design (Business Administration will be an added advantage)
• Vast knowledge and experience with InDesign, Photoshop, and Illustrator
• At least 2-3 year experience with Graphic Design and Administrative duties
• Must have a keen eye for detail
• Very good computer skills is a must (strong typing skills)
• Must possess computer technical skills e.g. Minor Computer repair & Maintenance
• Have a portfolio of past work done (In Graphic Design)

Other Requirements;

• Able to promote and initiate work processes and complete given assignments with minimum supervision and to possess a high sense of confidentiality and initiative
• Excellent inter-personal skills; Reliable, enthusiastic, upbeat personality
• Distance of travel from home to office in Thika must be less than 45min
• Written reporting skills and ability to create procedure/manual
• Very fluent in English both spoken and written
• Can work to tight deadlines
• Self-motivated and results driven

Salary:

Starting Gross Salary: 40K – 50K depending on candidate’s experience

How to Apply:
If you are interested in the above Marketing Assistant Job (Administrative Assistant) and possess the necessary skills required, please apply by submitting your resume, and contact details to tradestar.kenya@gmail.com.

Please email your resume in PDF format with the subject line reading: Marketing Assistant Job - Thika.

Let the resume and application letter hold your name. E.g. John Paul_CV or John Paul_Appl

Note: Email application only

Application Deadline: 10th Oct 2013

Corporate Communications Officer Job Vacancy at Kenya Civil Aviation Authority in Nairobi

Job Title: Corporate Communications Officer

Kenya Civil Aviation Authority is seeking to recruit qualified Kenyan citizens to fill the above position

Job Role: To assist in the administration of the various communication activities in the section.

Responsibilities;

• Serve in Corporate Communication and coordinate all communication and events management activities by:
• Organising events as delegated by the Corporate Communication Manager
• Screening media and all publications with regard to KCAA activities o Drafting communication to internal and external publics as required, including press releases
• Responding to ad-hoc queries from external public
• Implementing and evaluating programmes of information relating to KCAA using appropriate communication tools.
• Perform any other duty as may be directed by the Director General from time to time.

Qualifications;

• A Bachelors Degree in Public Relations or in a relevant filed such as Communications/Marketing or a Degree in a relevant social science field with a diploma in Public Relations/Communications/Marketing from a recognized University.
• Experience
• 3 years experience gained in related areas such as events management, press relations, and public relations etc

Knowledge and Skills;

• Planning and organizing skills to effectively manage events
• Written communication skills to draft press releases
• An ability to differentiate between what can be communicated and how to communicate; requires diplomacy when information is sensitive
• Ability to develop professional, on-going relationships with internal and external publics

How to Apply:
Interested and qualified persons are requested to send: application letter quoting the job reference No. on the envelope and application letter, copies of certificates, testimonials and a detailed CV indicating current salary and expected salary, day time telephone and full contact details of three professional referees to

The Director General
Kenya Civil Aviation Authority
KAA Complex - JKIA
P. O. Box 30163 – 00100
Nairobi

Application Deadline: 16th October 2013

Chief of Party (Resilience Learning Project) Job Vacancy at Chemonics in Kenya

Job Title:Chief of Party (Resilience Learning Project)

About the company:
Chemonics seeks a Chief of Party for an anticipated five – year, USAID – funded Resilience Learning Project in Kenya.
The project will work with key partners to develop and manage a knowledge management and learning activity.
We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

*Provide overall project leadership, management, and technical direction
*Serve as primary liaison with donors, host-country and regional government officials, and international and regional implementing partners
*Coordinate and oversee contract management, implementation, monitoring, and evaluation, including compliance with USAID regulations and timely submission of all project deliverables
*Supervise project technical and administrative staff, collaboratively creating and implementing a strategic long-term vision for the project while effectively mitigating risk and managing performance
*Build linkages between multiple diverse stakeholders at local, national, and regional levels and developing flexible approaches within context
*Oversee data collection, research and analysis, knowledge management, capacity building, leveraging best practices into policy, guidelines, and introducing new practices across multiple levels
*Incorporate gender issues key to achieving growth and resilience across continuums

Qualifications:
*Masters degree in international development, natural resource management, business administration, or related field of study required
*Minimum 10 years experience in managing resilience-enhanced programs or working in pastoralist, environment and natural resource management, or recurrent drought and conflict areas, preferably in Kenya and Ethiopia
*Minimum five years of supervisory work experience including direct supervision of research programs, and assembling international development program teams to work on multi-faceted projects
*Experience managing and implementing large donor-funded (preferably USAID) projects
*Technical expertise in design, implementation, planning, coordinating and driving complex monitoring, evaluation, organizational learning, and capacity development efforts
*Demonstrated ability to establish multi-sector working relationships at all levels to encourage learning, collaboration, and joint sharing
*Excellent interpersonal, written, and oral communications skills
*Proven success using monitoring and evaluation, knowledge sharing, and evidence based learning to continually improve performance of activities
*Demonstrated leadership, versatility, and integrity;strong,communication and diplomacy skills.
*Experience living and working in the Horn of Africa preferred
*Fluency in English required

How to apply:
Send electronic submissions to ResilienceRecruit@gmail.com by October 10, 2013.
Please submit your CV and cover letter with “Chief of Party” in the subject line.
No telephone inquiries, please.
Finalists will be contacted.