Operations & Administration Manager Jobs in Kenya

Job Title: Operations & Administration Manager

Duty Station: Nairobi Kenya

Duties & Responsibilities;

•Coordinate and manage all office matters as well as daily logistics and operational issues
•Monitoring and renewal of any licenses, permits,certificates,company subscriptions etc.
•Liaise and build relationships with relevant government departments and Local authorities related to the administration and statutory needs of TBI.
•Implement effective logistical systems,processes and measures in order to streamline current processes.
•Implement efficient people management and coordination systems that integrate with the relevant managers,other departments and general staff.
•Manage Logistical support of two Field Stations
•Ensure that Food , Equipment orders are placed in time and proper stock records maintained at Field level with regular weekly reports on the same.
•Oversee procurement process
•Oversee HR Process and procedures
•Maintaining records and renewing insurance agreements and follow up for any claims(Vehicles, WIBA  etc)
•Oversee all  IT purchases,upgrades and maintenance
•Manage Visitation of the Director,Board members,stake holders,partners and any other party.
•Ensure co-ordinated movement of Staff, Students, Researchers between Nairobi and Research Stations
•Point of contact for Senior Management, visiting Academics and Students as well as Universities
•Oversee bookings, transport, supplies of visiting groups.
•Oversee , monitor, assist in preparation of Monthly, Quarterly and half year workplans and their relevant reports.
•Prepare Quarterly Cash flow Forecast for Recurrent and Capital Budgets against planned activities for presentation to Chairman
•Ensure that the organisation is compliant in all laws and legal matters pertaining to HR, Company activities etc.
•To perform any additional tasks as required by the senior management.

Skills and Attributes:

•Must be able to communicate with ease with both superiors,colleagues and junior staff.
•Must have a thorough understanding of the current Labour Laws (preferably a member of IHRM)
•Should have a general understanding  and be able to guide procurement and stores operations.
•Formal training in Management /Administration  necessary.
•At least 3 years experience in a similar role preferably in remote but busy setting.
•Good knowledge of IT systems and basic user  support  skills.
•Must have an understanding of fleet management and maintenance.
•Have an ability to multi-task
•Must be prepared to spend extended periods in the field but still able to co-ordinate activities at Nairobi Office level
•Have the ability to manage a team in three locations
•Be prepared to work long hours where necessary.
•Work outside the box, take initiative and take responsibility for the same.

How to Apply:
Kindly send your CV and application to jobmasterskenya@gmail.com

Only shortlisted candidates will be contacted.

Application Deadline: 5th Oct 2013