Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Job Opening number: 13-IST-UNEP-29126-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Environmental Policy Implementation (DEPI) works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in UNEP/DEPI at the Nairobi duty station. Under the general supervision of the Senior Programme Officer, the incumbent will carry out the following duties:
Responsibilities;
Provide assistance in support of planning and implementation activities/processes for a large and highly complex component of the departmental programme/project initiatives;
Research, compile, analyse, summarize, and present basic information/data on specific programmes/project and related topics;
Assist in the coordination of programme/project planning and preparation; monitors status of programme/project proposals;
Assist in the preparation and analysis of programme/project budget proposals;
provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates;
prepare reports and ensure that outputs/services are properly categorized;
Assist in the monitoring and evaluation of programmes/projects; categorize, update, track and analyse data related to programmes/projects; carry out periodic status reviews, identify issues and initiate requisite follow-up actions;
prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds;
ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures;
Collaborate with programme/project managers on performance reporting;
liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted;
Draft programme/project summaries, coordinate review and clearance process with editor translation services on finalization and publication of report multiple languages;
Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, prepare standard terms of reference against programme/project objectives, process and follow-up on administrative actions and resolve issues related to project implementation, disbursement of funds, procurement of equipment and services;
Prepares, maintains and update files (electronic and paper) and internal databases;
design and generate periodic and ad hoc reports, statistical tables and graphic content;
Drafts correspondence and communications related to all aspects of programme/project administration;
Provides guidance and training to new/junior staff;
Performs other duties assigned.
Competencies;
Professionalism:
Knowledge of administrative policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation:
Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Completion of secondary school is required. Supplementary training in project management/administration or related field is required.
Work Experience
A minimum of six years working experience in programme or project management/administration, technical cooperation or related field is required.
Languages
English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment Method xx
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
How to Apply:
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=29126&
Deadline: 16/08/2013.
No comments:
Post a Comment