Personal Secretary I at County Assembly of Kiambu in Kiambu

Job Title: Personal Secretary I

(KCASB 8)

One Position
Republic of Kenya
Kiambu County Assembly
County Assembly Service Board
Vacancies
The County Assembly Service Board of Kiambu invites applications from suitably qualified Kenya citizens
Duties and Responsibilities
Recording dictation in shorthand and transcribing it in typewritten form;
Typing form drafts, manuscripts or recording from dictation machines;
Processing data;
Management of e-office;
Ensuring security of office records; documents and equipment; including classified materials;
Preparing responses to simple routine correspondence;
Management of office protocol; managing of office petty cash; handling telephone calls and appointments;
Operating office equipment;
Requirements for Appointment
Direct appointment
A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution;
a certificate in computer applications from a recognized institution;
Served in the grade of Personal Secretary or Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years.
Promotion
For promotion to this grade, an officer must have:
Served in the grade of Personal Secretary or Senior Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (5) years;
The following qualifications from the Kenya National Examination Council:
Shorthand III (90 w.p.m.)
Typewriting III (minimum 40 w.p.m.)/Computerized Document Processing III
Office Management III/Office Administration and Management III
Business English III /Communications II
Office Practice II
Commerce II
Secretarial Duties II
or
A Diploma /Higher Diploma in Secretarial Studies from the Kenya National Examinations council or equivalent qualifications from a recognized institution; and
A certificate in computer applications.
How to Apply:
1. Persons interested in filling the above positions should submit applications in own handwriting accompanied by two-page Curriculum Vitae, Certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents.
2. In addition, applicants for the position of Clerk of County Assembly should submit certificates of clearance from the Ethics & Anti-corruption Commission, Higher Education Loans Board, Criminal Investigations Department and the Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya. All applications should clearly indicate the position applied for in the reference line and be addressed to:
The Secretary
County Assembly Service Board
County Assembly of Kiambu
and be hand delivered to the Office of the Ag. Interim Clerk of County Assembly located at the premises of the County Assembly of Kiambu (Formerly County Council of Kiambu), so as to reach him not later than Monday, 19th August 2013.
Only shortlisted candidates will be contacted
Deadline: 19/08/2013.