Job Title: Programme Assistant, G5
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Job Opening number: 13-PGM-UNEP-29468-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
UNEP's Division of Environmental Policy Implementation (DEPI) works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in UNEP/DEPI at the Bonn duty station. Under the supervision of the Coordinator, Biodiversity and Ecosystems Services Branch, the incumbent will carry out the following functions:
Responsibilities;
Assist in the coordination of programme/project planning and preparation work for, a medium-size and complex component of the departmental programme/project initiatives;
monitor status of programme/project proposals and receipt of relevant documentation for review and approval;
Compile, summarize, and present basic information/data on specific programmes/project and related topics or issues;
Review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies;
distribute project documents to relevant parties upon approval;
Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system;
Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services;
Compile, summarize and enter data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns and bring to the attention of management;
Draft correspondence on budget-related issues and prepare and update periodic reports;
briefing notes, graphic and statistical summaries and accounting spreadsheets;
Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence;
set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records and assessing telephone billing;
Provide guidance/training to new/junior staff; Performs other duties as assigned.
Competencies;
PROFESSIONALISM:
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to work well with figures, undertake basic research and gather information from standard sources.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
asks questions to clarify, and exhibits interest in having two-way communication;
tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise;
is willing to learn from others;
places team agenda before personal agenda;
supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments;
adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary;
uses time efficiently.
Education;
Completion of secondary school is requierd. Supplementary training in programme/project management, administration or related area is required.
Work Experience;
A minimum of five years of experience in programme or project administration, technical cooperation or related area.
Languages;
English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.
Assessment Method;
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
How to Apply:
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=29468
Deadline: 21/08/2013
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