Grants Officer Job Vacancies at Act Change Transform (Act!) in Nairobi Kenya

Job Title: Grants Officer(2 Positions)

Responsibilities:

Grants Making and Management;

• Support in the solicitation process of potential grantees
• Carry-out pre-award assessments of potential grantees to establish their level of capacity.
• Prepare grant documents (selection memos, negotiation memos, budget reviews, grant agreements, modifications, closeouts and related correspondences)Maintain Act’s grants financial tracking systems and share relevant information with concerned parties as appropriate
• Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures
• Prepare grant modifications for cost/program changes where need be
• Ensure the timely and proper close-out of grants

Reporting & Monitoring (Financial and Programmatic);

• Regularly visit the grantees to conduct compliance reviews and provide mentorship as necessary.
• Ensure that all grantee expenditures comply with the final and approved budgets (i.e. budgetary controls)
• Conduct monthly reconciliations with Finance to ensure grant and finance records are up to date.
• Review financial reports from grantees to ensure financial compliance against grant budget
• Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
• Review all grantee deliverables to ensure grant compliance. Give feedback to grantees, as appropriate
• Assist in the compilation of data and preparation of monthly, quarterly, and annual reports

Filing and Administration;

• Maintain and update hard copy grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
• Open new grant file for every new grant.
• Ensure that all grant files are kept under lock and key.
• Scan all key grants documents and have soft copies saved in the sever

Financial Management;

• Assist in budget preparation for the CSOs consistent with their project proposals
• Prepare indicative budgets for all planned new work
• In consultation with the finance officers track budgets to ensure compliance with Act! and donor funding guidelines and requirements

Education, Experience and Qualifications:

• Bachelor’s degree in Commerce, Accounting or related business field
• At least CPA II professional certification
• Previous work experience in grants or finance related field especially on USAID, SIDA and DFID funded projects
• Willingness to travel extensively within Kenya, work extended periods in the field and interact effectively with local communities and willingness to learn new approaches.
• Highly proficient in MS Office applications and use of internet for research purposes
• Good analytical skills to successfully perform financial reviews
• Demonstrated communication and writing skills

How to Apply;
Applicants will be required to submit

(1) A detailed and current CV;
(2) An application cover letter demonstrating why they qualify for this opportunity.

If you meet these requirements, please submit your application electronically to hr.admin@act.or.ke quoting the reference number (ACT/GO/001/2013).

Only candidates short-listed for interview will be contacted.

Application Deadline: 23rd Sept 2013