Department/ Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Job Opening number: 13-FIN-UNON-28918-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative,conference and information services (www.unon.org). This post is located in the United
Nations Office at Nairobi (UNON), Division of Administrative Services (DAS), Budget and Financial Management Service (BFMS), Accounts Services Unit (ASU).
Responsibilities
Under the supervision of the Chief, Accounts Services Unit (ASU), the incumbent will be responsible for the following:1. General Accounting and Quality Assurance: (a) Processing adjustments; (b) Preparing bank reconciliations for Nairobi based bank accounts; and (c) Performing regular check-up of general ledgers. 2. Offices Away from Headquarters (OAHs) General, Imprest Accounting, Bank Reconciliation and General Ledger Reconciliation: (a) Recording monthly imprest reports as reported by the OAHs; (b) Reconciling bank statements and imprest account balances; (c) Scrutinizing documents for completeness, accuracy and validity of charges; (d) Confirming correctness of the receipt journals; and (e) Correcting mis-postings, if any. 3. OAHs Petty Cash Accounting and Third Party Reporting: (a) Verifying petty cash statements for completeness and accuracy; (b) Recording all expenditure made from the petty cash fund; (c) Replenishing petty cash accounts; (d) Renewing petty cash accounts annually upon request; and (e) Monitoring, reviewing, examining and recording expenditure. 4. Inter-Office Voucher (IOV) Processing for UNDP and UNHQ: (a) Examining and processing IOVs, Obligation Documents and Travel Authorizations; (b) Recording IOV charges; (c) Updating UNDP IOV reconciliation database; and (d) Preparing the monthly reconciliation statement for transmission to New York. 5. Receivable Collection and Unapplied Deposit Processing: (a) Identifying credit balances in receivables ledger and clearing corrective entries; (b) Preparing receivable reports; (c) Reviewing unapplied deposits and advising on required adjustments; and (d) Preparing unapplied deposit schedule. 6. Perform any other related duties as may be assigned.
Competencies
Professionalism:
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Ability to maintain accurate records, review and interpret a wide variety of data; Is motivated by professional rather than personal concerns, beconscientious and efficient in meeting commitments, observing deadlines and achievingresults.
Client Orientation:
Establish and maintains productive partnerships with clients by gaining their trust and respect; Identify their needs and match them to appropriate solutions.
Teamwork:
Work collaboratively with clients and colleagues to achieve organizational goals;Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Communication:
Demonstrated openness in sharing information and keeping clients informed; Speaks and writes clearly and effectively.
Education;
Completion of secondary school education is required. Additional technical training in the field of accounts/finance is desirable. Good computer skills (Microsoft Office Windows applications), proficiency in MS Excel and knowledge of accounting software required. Passing the Administrative Support Assessment Test (ASAT) is desirable.
Work Experience
A minimum of five years of progressive responsible experience in a large computerized accounting environment.
Languages;
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Knowledge of a second UN language is desirable.
Assessment Method;
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice;
Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira 'Need Help?' link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
How to Apply:
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=28918&
Deadline: 28/08/2013
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